Submission Guidelines


Eligibility Requirements
The Collins Foundation is committed to equal opportunity for all persons regardless of race, color, national origin, religion, sex, sexual orientation and gender identity, age, disability, or any other legally protected status. It is our intent to consider grant requests only from organizations and agencies that pursue these same principles in their governance, employment practices, and services. The Foundation recognizes that the issue of discrimination is more complex and nuanced than a single policy can convey. Requests may be considered from organizations that have convictions or beliefs of conscience that may not be entirely consistent with the Foundation's values around inclusion. However, organizations that require board members, employees, volunteers, or those receiving services to adhere to specific religious beliefs or lifestyles will automatically be subject to additional scrutiny for eligibility based on the assumption that such requirements are likely to be discriminatory and not compatible with the Foundation's policies or practices.

Grant requests are considered only from organizations/agencies that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and are not "private foundations" as defined under section 509(a) of the Code, or that have tax exemption as a governmental or other publicly-funded entity.

  • Grant requests are considered only from nonprofit organizations/agencies that have current registration with the offices of the Oregon State Attorney General and the Secretary of State.
  • Grants are made only for projects that directly benefit the residents of Oregon.
  • Grants are not made to specific individuals.

Policy Guidelines

  • The Foundation will consider only one grant request from the same organization in a twelve month period, unless an additional request is invited by the Foundation.
  • The Foundation normally will not consider an additional grant request from an organization receiving a multi-year grant until twelve months following the final payment of the multi-year grant.
  • Grants normally are not made to elementary, secondary, or public higher education institutions; or to individual religious congregations.
  • Grants normally are not made for development office personnel, annual fund-raising activities, endowments, operational deficits, financial emergencies, or debt retirement.
  • In considering applications for substantial projects, the Foundation prefers to participate with other donors, and encourages the applicant to seek support from other sources to share in the total project.

Application Procedures
Applications for grants must be mailed to the Foundation, and should be as brief as appropriate to present the necessary information listed in the application checklist. We need only one copy of the checklist, proposal narrative, and attachments, and prefer that the narrative be formatted in 12-point font on numbered, single-sided pages.  Please do not submit your application in a bound form.  Before you submit your request, be sure to include the completed Application Checklist with your proposal.  An incomplete application packet will cause delays in the Foundation’s review of your request. 

Foundation trustees meet six times annually to make decisions on grant requests. Foundation staff acknowledges each request received and informs eligible applicants of the date anticipated for consideration by the trustees. Once a request has been funded or declined, the applicant is notified promptly. Rarely is a grant decision deferred. When this occurs, however, the applicant is provided with an explanation and further instructions.

The grant review process begins after receiving a completed application and usually requires two to four months provided the applicant has complied fully with the application procedures. The submission of an incomplete grant proposal may cause delays in the Foundation’s review and consideration of the request.

During the grant review period, Foundation staff may request an interview or a site visit in order to gain more information about the agency and its proposal. Additional written material may also be requested. Throughout this time, applicants are encouraged to notify the Foundation of any changes in the status of the project under review, including its funding.

The Collins Foundation endeavors to serve people throughout Oregon. Despite this commitment, the Foundation is unable to support every request received. Denial of a grant should not necessarily be considered a reflection on the quality of a project or the worthiness of its sponsor. 

Please send applications to: 

Cynthia G. Addams
Executive Vice President
The Collins Foundation
1618 SW First Avenue, Suite 505
Portland,OR 97201  
 

Grant Reporting

Every organization receiving a grant from The Collins Foundation has a responsibility to report on the use of the funds granted. Reporting guidelines are provided with each of the Foundation's grant awards and are available for review on the Foundation's website. Unless otherwise indicated at the time disbursement is made, reports are required annually until the entire grant has been expended. Failure to report as required by the Foundation could influence future grant decisions by the trustees.