Submission Guidelines

The Collins Foundation has a long tradition of service to Oregon and we recognize that serving Oregon today, and in the future, requires new ways to engage diverse communities across the state. We welcome the multiple perspectives that diversity brings and believe that difference enriches us all. We also value equity, which we understand to mean fair and inclusive access to resources and opportunity for all of Oregon’s people and communities to achieve their full potential. The Foundation is committed to incorporating the principles of diversity, equity, and inclusion in all our organizational policies and grantmaking practices.

Eligibility Requirements

Requests are considered only from organizations that meet the following requirements:

  1. Organizations with staff and leadership in Oregon and a proposed project or scope of work that directly benefits the residents of Oregon.
  2. Organizations that are committed to equal opportunity for all persons regardless of race, color, national origin, religion, sex, sexual orientation and gender identity, age, disability, or any other legally protected status.
  3. Organizations that either (a) have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and are not "private foundations" as defined under section 509(a) of the Code; or (b) have tax exemption as a governmental, Tribal, or other publicly-funded entity; or (c) have a qualified, tax-exempt fiscal sponsor.
  4. Organizations that have current registration with the offices of the Oregon State Attorney General and the Secretary of State, as required by law.

Policy Guidelines

  1. The Foundation normally will consider only one grant request from the same organization in a twelve month period unless an additional request is invited by the Foundation, or the organization is serving as the fiscal sponsor for another project.
  2. The Foundation normally will not consider an additional grant request from an organization receiving a multi-year grant until twelve months following the final scheduled payment of the multi-year grant.
  3. In considering applications for substantial projects, the Foundation prefers to participate with other donors, and encourages the applicant to seek support from other sources to share in the total project.
  4. Grants are not normally made for the following:
    1. Elementary schools, secondary schools, or public higher education institutions. Exceptions include alternative schools serving students at risk of dropping out, tuition-free private schools serving low-income youth, or schools where there is a long history of Collins family involvement.
    2. Individual religious congregations.
    3. Hospitals within healthcare systems.
    4. Development office personnel, marketing, fundraising events, endowments, operational deficits, financial emergencies, or debt retirement.
    5. Animal welfare, sports recreation, or short-term events; and requests for planning and research are generally not competitive.

Application Review Process

All organizations must complete a one-time registration on our application portal. We recommend you register at least three days in advance of an LOI deadline, as registration may take a few days to be approved.

The grant review process begins when the Foundation receives a completed letter of inquiry and usually requires sixteen weeks for a final funding decision. Foundation trustees meet six times annually to make decisions on grant requests according to the following schedule:

Letters of Inquiry submitted online by...Will generally receive final funding decisions by...
Friday, August 17, 2018Early December 2018
Friday, October 19, 2018Mid-February 2019
Friday, December 14, 2018Mid-April 2019
Friday, February 22, 2019Mid-June 2019
Friday, April 19, 2019Mid-August 2019
Friday, June 21, 2019Mid-October 2019
Friday, August 16, 2019Mid-December 2019

 The Foundation expects to respond to LOIs 2-3 weeks after the LOI due date above and those organizations invited to continue past the LOI stage will generally have 4-5 weeks to complete a full proposal. Once a request has been funded or declined, the applicant is notified promptly. Rarely is a grant decision deferred. When this occurs, however, the applicant is provided with an explanation and further instructions.

The submission of an incomplete grant proposal may cause delays in the Foundation’s review and consideration of the request.

When reviewing full proposals, Foundation staff may request an interview or a site visit in order to gain more information about the agency and its proposal. Additional written material may also be requested. Throughout this time, applicants are encouraged to notify the Foundation of any changes in the status of the project under review, including its funding.

The Collins Foundation endeavors to serve people and communities throughout Oregon. Despite this commitment, the Foundation is unable to support every request received. Denial of a request should not necessarily be considered a reflection on the quality of a project or the worthiness of an applicant.

Grant Reporting

Every organization receiving a grant from The Collins Foundation has a responsibility to report on the use of the funds granted. Reporting guidelines are provided with each of the Foundation's grant awards and are available for review on the Foundation's website. Unless otherwise indicated at the time disbursement is made, reports are required annually until the entire grant has been expended. Failure to submit a report could influence future grant decisions by the trustees.

Inquiries

If you have questions that aren't answered by these guidelines or our frequently asked questions, email: information@collinsfoundation.org